Proposal Coordinator

Position Summary: Global Science & Technology, Inc. (GST), a provider of high-technology services to the Federal government, is seeking a full-time Proposal Coordinator to join the Business Development team. 

The Proposal Coordinator will support the Business Development team in the identification, tracking and analysis of business opportunities across all GST market sectors. Organizes and maintains pre-solicitation, RFP and proposal files both electronically and in hard copy. Provides proposal process support to Capture/Proposal Managers throughout the business development cycle including, proposal planning, scheduling, compliance, reviews and final production.  

Essential Duties and Responsibilities:

• Track business development opportunities using various on-line sources such as FedSources, FedBizOpps and the NASA Acquisition Internet Service (NAIS)
• Provide coordination, word processing, desktop publishing skills for proposals, RFI responses, presentations, white papers, and other products developed or supported by the Business Development team
• Provide administrative support to Proposal Managers, Proposal Writers/Editors, and Capture Managers
• Participate in all aspects of the proposal production process; design, layout, proofreading, collating, photocopying, binding, packaging, and filing.
• Analyze Federal RFP Sections L and M (or equivalent) proposal instruction requirements and prepare proposal templates for meetings and reviews.
• Arrange meeting/review rooms, and perform additional administrative duties to support the Capture/Proposal Manager
• Prepare and format resumes according to RFP instructions – this involves coordinating with HR, as well as individual employees
• Maintain a resume repository for all resumes (original and formatted) used in proposals
• Coordinate past performance/project profile information according to specific RFP instructions – this involves coordinating with Project/Program Managers to acquire all relevant information within a specified deadline, as well as coordinating with the Contracts Manager to ensure that all past performance contract information is current and accurate
• Maintain proposal repository on the corporate shared drive as well the physical proposal library – this involves creating a standard file structure within each proposal folder, and maintaining office hard copies of each proposal
• Responsible for coordinating with Prime, subcontractors and project team members regarding any data calls, meetings and documentation (DCAA Audit Report, Balance sheets, D&B Report, etc.) necessary
• Edit submitted documentation for accuracy, grammar and writing style
• Ensure timely delivery of proposals in accordance with RFP instructions

Qualification/Requirements:

• Bachelor’s Degree in English, journalism, marketing or related field
• 3 years of relevant work experience, with at least 2 years in a Federal procurement proposal department
• Excellent command of English grammar, spelling, punctuation, syntax, and composition
• Must be analytical with attention to detail
• Strong organization, coordination, consistency, and communication capabilities
• Intermediate/Advanced experience with MS Word, PowerPoint, Outlook, Excel, Adobe Acrobat and Internet research
• Experience working with MS SharePoint Portal
• Must be able to work independently as well as part of a team
• Ability to multi-task and work effectively in a fast-paced, proposal deadline driven atmosphere

Other Skills, Knowledge, Abilities

• Graphic design experience is also desirable.

Benefits:

• Vacation, sick, and holiday leave
• Major medical, dental, life, long and short-term disability insurance
• 401K retirement plan; profit-sharing
• Tuition assistance
• Opportunities for employee career growth and development.

Send resumes to careers@gst.com

Subject line should read:  Proposal Coordinator